Job Title:Project Assistant
Department: Projects
Reporting to: Projects Manager
Location:Head Office
General Purpose
To plan, execute, and finalize projects according to strict deadlines and within budget, to acquire resources and coordinate the efforts of team members and third-party contractors or consultants in order to deliver projects according to plan and to and oversee quality control throughout its life cycle.
Main Duties and Responsibilities

• Supports project implementation from beginning to end;
• Achieves objectives in stipulated time and budget
• Prepares and submits progress reports on timely basis
• Liaises with project stakeholders on an ongoing basis;
• Develops and implements project communication
• Briefs the projects manager frequently;
• Develops and delivers interpreted terms of reference, inception report, progress reports, proposals, requirements documentation and presentations to higher management for scrutinizing;
• Suggests new policies and modifications in order to reform the nature of work;
• Sees to it, that the task is performed efficiently and effectively;
• Defines project scope, goals and deliverables that support business goals;
• Effectively communicates project expectations to team members and stakeholders in a timely and clear manner;
• Where required, negotiates with other department managers for the acquisition of required personnel from within the company;
• Determines and assesses need for additional staff and/or consultants and make the appropriate recruitments if necessary during project cycle;
• Sets and continually manages project expectations with team members and other Stakeholders;
• Identifies and resolves issues and conflicts within the project team;
• Plans and schedule project timelines and milestones using appropriate tools;
• Tracks project milestones and deliverables;
• Determines the frequency and content of status reports from the project team, analyzes results, and troubleshoots problem areas;
• Proactively manages changes in project scope, identify potential crises, and devises contingency plans;
• Defines project success criteria and disseminate them to involved parties throughout project life cycle;
• Coaches, mentors, motivates and supervises project team members and contractors and influences them to take positive action and accountability for their assigned work;
• Builds, develops, and grows any business relationships vital to the success of the project.
• Conducts project post mortems and creates a recommendations report in order to identify
• Updates relevant sections of the website regulary;
• Develops best practices and tools for project execution and management.

Personal Key Skills/Attributes

• Proven experience in strategic planning;
• Knowledge of project management techniques and tools;
• Can conform to shifting priorities, demands and timelines through analytical and problem-solving capabilities;
• Computer literacy with project management software to establish an effective management;
• Direct work experience in project management
• Flexible during times of change;
• Strong written and oral communication skills;
• Strong interpersonal skills and customer service skills is an asset;
• Ability to effectively prioritize and execute tasks in a high-pressure environment is crucial;
• Reacts to project adjustments and alterations promptly and efficiently.

Job Specifications

• A degree in business administration/project management or other business related studies;
• Must have worked as a project coordinator or assistant in a busy consulting firm;
• Excellent computer skills

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• Resume form
• Work_Experience form